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Administrative Coordinator

Service Team of Professionals

Centre Hall, PA·Posted 22d ago

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~$40k–$44k/yrFull-Time401k MatchPTO / Paid Time Off

Benefits:

401(k) matching
Competitive salary
Paid time off

Administrative Coordinator

SERVICE TEAM OF PROFESSIONALS (STOP)– CENTRE REGION is growing and has multiple openings at our Centre Hall office. Currently we are searching for a full-time Administrative Coordinator. If you have office experience, can work independently, are organized, and are a strong multi-tasker, we would like to talk to you about a rewarding career with our company.

Service Team of Professionals – Centre Region is a locally family-owned business in Centre Hall that is also part of a nationally recognized franchise with over 40 years in restoration. Our skilled team works quickly to restore homes and businesses in the Central Pennsylvania area that are affected by water, smoke, fire and mold.

General Duties include but are not limited to -

General administrative support including typing emails, letters, record keeping and filing.
Answer phones, complete job paperwork, schedule work, and dispatch technicians.
Update Job Board and run Job Board Meetings Daily
Update CRM making sure team and partners stay on task and meet deadlines
Track Team hours for Payroll, reviews PTO requests, tracks clock in/out times.
Assist in hiring tasks and interviews
Ensure all jobs are properly documented.
Makes sure production team is meeting insurance compliance requirements daily by checking reports, notes and photos.
Handles all customer communication and updates throughout the job. Creates and sends job reports.
Job Support for Production handling ordering materials, scheduling dumpsters, scheduling subcontractors, and anything else needed on the project.
Handles all production communication. Notifies team of new jobs, schedules, job details, and customer concerns.
Support Management with administrative tasks
Support Marketing efforts with mailings and emails
Support Operations with documenting vehicle maintenance, subcontractor paperwork, and ordering office supplies.

Job Requirements –

Proficient in Microsoft Word, Excel, & Outlook.
Must be tech savvy and comfortable learning industry specific software including our CRM and other job-related software.
Experience with social media not required but a plus.
Experience with Quickbooks & Workforce not required but a plus.
Must be Detail Oriented & Organized.
Customer Service Oriented & friendly.
Must be able to work independently and put processes in place to improve efficiency.
Must be punctual and reliable.
Must be able to work 8:00 to 4:30 Monday through Friday.
At least 2 years office experience.

Compensation Package –