Job File Coordinator – Construction Division

• Manage all project files, budgets, timelines, and financials (P&L, client & sub payments, expenses)
  
  
• Serve as the primary liaison for clients, subcontractors, vendors, and third parties
  
  
• Track third-party notes and updates, manage emails, and follow-ups
  
  
• Support Project Managers to ensure projects are on time, on budget, and exceed client expectations
  
  
• Review every file in detail before advancing stages to ensure accuracy and compliance
  
  
• Answer incoming calls and route or handle issues to completion
  
  
• Occasionally assist with fieldwork: job site visits, materials handling, estimates, photos, client check-ins
  
  
• Meet or exceed internal team metrics: client contact times, scheduling, job close-out, financial requirements
  
  

• Proven experience in project coordination, construction admin, or office management
  
  
• Highly organized, detail-focused, and proactive
  
  
• Strong communicator, both verbal and written
  
  
• Comfortable multitasking and prioritizing in a fast-paced environment
  
  
• Self-motivated and able to own your role and hold others accountable
  
  
• Knowledge of construction terminology, permits, or restoration industry a plus
  
  
• High school diploma or equivalent required
  
  

• Competitive pay
  
  
• Career growth & professional development
  
  
• Dynamic, collaborative team environment
  
  
• Opportunity to make a real impact on every project