Reconstruction Project Coordinator

• Read and understand reconstruction scopes, insurance estimates, and Xactimate estimates
• Coordinate and manage details for multiple active reconstruction projects simultaneously
• Assist Project Managers and Production teams with project scheduling, tracking, and administrative support
• Maintain accurate and complete production files, including:
  • Notes
  • Photos
  • Contracts
  • Change orders
  • Permits
  • Insurance documents
  • Job-related correspondence
• Upload and organize project documentation in company software systems
• Obtain required job documentation from internal team members and ensure file completeness
• Answer incoming calls regarding new losses and assign projects to the appropriate teams as needed
• Create and maintain customer build selection sheets and finish schedules
• Communicate professionally with customers regarding project updates, scheduling, and outstanding items
• Monitor project budgets, timelines, and progress to help ensure projects stay on schedule and within budget
• Assist with collections and obtaining final payments upon project completion
• Report project progress, delays, and challenges to management
• Attend team, production, and divisional meetings
• Support continuous improvement initiatives and uphold company standards for customer service and professionalism

• Construction or reconstruction industry experience preferred
• Experience with Xactimate and insurance restoration processes preferred
• Strong organizational and multitasking abilities
• Ability to manage multiple projects and deadlines simultaneously
• Excellent verbal and written communication skills
• Strong attention to detail and follow-through
• Proficient with Microsoft Office and construction management software
• Ability to work effectively in a fast-paced team environment
• Professional demeanor and positive attitude
• High school diploma or equivalent required; additional construction or administrative experience preferred

• Competitive salary
• Medical, dental, and vision insurance
• Opportunities for training, development, and career growth